Smartsheet is challenge administration software program that is available in a spreadsheet format. Whereas that will appear supreme if you’re conversant in Excel and related apps, is Smartsheet the one PM software program answer that may fulfill your software program improvement crew’s wants? In fact not, which is why we’ll reveal a number of Smartsheet options on this challenge administration tutorial.
What are Smartsheet Options for Software program Growth Challenge Administration?
Smartsheet could appear to be a spreadsheet, however the software program presents rather more that can assist you handle your tasks, corresponding to:
- An exercise log to see what adjustments had been made and by whom
- Automated workflows
- Baselines to maintain tasks on observe and crew members accountable
- Calendar, card, Gantt, and grid views
- Conversations and content material collaboration
- Important path to see duties that influence your challenge completion date
- Customizable dashboards
- File attachments
- Integrations with Slack, Skype, Dropbox, G Suite, Microsoft Groups, and so forth.
- Report sharing and publishing
- Useful resource administration through challenge budgeting, portfolio administration, reporting, and fundamental time monitoring
In contrast to many different challenge administration options at the moment available on the market, Smartsheet doesn’t have a free plan. You’ll be able to join a free trial, however the lack of a free eternally plan might deter many.
Smartsheet’s least expensive plan is its Professional providing that prices $7 per person, monthly when billed yearly. It’s supposed for groups trying to handle, observe, and share tasks and presents limitless sheets and viewers, Gantt charts, card, grid, and calendar views, 20GB of storage, 250 month-to-month automations, as much as 10 editors, integrations with Slack, Microsoft Groups, and different third-party apps, plus dashboards, reviews, and kinds.
The Enterprise plan prices $25 per person, monthly, when billed yearly. It’s supposed for groups trying to handle tasks with limitless editors and superior options. The Enterprise plan presents every little thing from the Professional plan, plus baselines, person, group, and license administration, 1TB of storage, limitless automations, an exercise log and doc builder, proofing, superior assist, entry to Smartsheet coaching, and the power to publish sheets, reviews, and dashboards.
Smartsheet additionally has an Enterprise plan with customized pricing. It offers you every little thing from the Enterprise plan, plus a devoted supervisor, DocuSign integration, single sign-on, limitless storage, customized e-mail domains, and so forth.
Smartsheet Strengths And Weaknesses
Smartsheet has a number of strengths that will push you in the direction of choosing it as your challenge administration software program to spice up your crew’s collaboration and productiveness, but it surely additionally has weaknesses that will have you ever look elsewhere. Right here is how Smartsheet breaks down by way of its professionals and cons.
Professionals of Smartsheet Challenge Administration for Builders:
- Spreadsheet format could also be most well-liked by some groups which might be used to working with Microsoft Excel, Google Sheets, and so forth.
- Drag-and-drop automation builder helps you create superior workflows to save lots of time and enhance effectivity
- Straightforward-to-generate, real-time reviews you can share with colleagues or shoppers
- Options for useful resource, portfolio, and digital asset administration
- Budgeting and forecasting instruments
- Group collaboration via conversations, notes, file sharing, and extra
- Prime-notch safety through two-factor authentication, single sign-on, safe information facilities, AES 256-bit at-rest encryption, and so forth.
Cons of Smartsheet Challenge Administration for Builders:
- No free plan
- Not essentially the most intuitive interface round
- Manually sifting via the spreadsheet’s rows and columns as you search for information could be time-consuming
- Spreadsheet view is considerably restricted or proscribing for challenge administration in comparison with different extra user-friendly choices that provide higher visualization
- Not supreme for Agile groups in search of Kanban boards
- Can really feel clunky when making an attempt to handle extra advanced tasks
- The next value level than some options
- Time monitoring is missing
You’ll be able to learn our full Assessment of Smartsheet Challenge Administration to study extra about its options and advantages for software program improvement groups, challenge managers, and builders.
Challenge Administration Software program Alternate options to Smartsheet
If a few of Smartsheet’s weaknesses make it appear to be the software program just isn’t best for you, listed below are some challenge administration options that could be a greater match:
Like Smartsheet, MS Challenge makes use of the spreadsheet format. It’s higher suited to advanced tasks, however does include a steep studying curve and the next value level. Microsoft Challenge highlights price mentioning embody shared calendars, time monitoring, useful resource administration, customized reporting, superior budgeting, detailed activity descriptions, and assist for Agile, Waterfall, and hybrid methodologies.
You’ll be able to study extra by studying our Microsoft Challenge Assessment.
One of many prime Smartsheet options for Agile and Scrum groups is Jira. It has an open-source model that may be personalized to suit your improvement crew’s distinctive wants, plus customizable dashboards. Different causes to decide on Jira as a Smartsheet various embody bug monitoring, customized workflow templates, stable reporting, bug monitoring, roadmaps, Scrum and Kanban boards, third-party integrations, and a sturdy cell app for engaged on the go.
Causes to skip Jira embody its greater value level, restricted collaboration options, and a steeper studying curve.
We now have an excellent Assessment of Jira PM Software program that can assist you resolve if Jira is the best selection to your software program improvement crew.
Many challenge managers use Asana because it has a restricted studying curve, works nicely for big groups, and may deal with a number of tasks concurrently. Asana is nice for Agile groups with its Kanban boards, workflow automation, and backlog administration and is straightforward to make use of but has superior options for managing duties like checklists and subtasks. Due to the software program’s sturdy challenge overviews, useful resource administration is a breeze, and you may collaborate through Asana’s activity feedback and file-sharing capabilities.
The place does Asana fall quick as a Smartsheet various? First, you can’t assign a number of crew members to a activity. Second, you can’t assign feedback to crew members. Third, its time monitoring is missing. And lastly, whereas Asana does have a free plan, it’s relatively restricted.
Try our Assessment of Asana Challenge Administration for extra about its options, pricing, and professionals and cons.
Small to medium-sized groups could flip to Basecamp as their Smartsheet various for managing tasks. You need to use its to-do lists to handle duties, chat for real-time communication, hill charts for monitoring challenge progress, and doc administration to remain organized. Basecamp can also be simple to make use of, options drag-and-drop performance for sharing recordsdata, and has reviews that provide you with an in depth look into activity or crew member progress. You’ll not must take a ton of time to seek out desired data in Basecamp due to its common search bar, and you’ll not have to fret about holding your recordsdata safe because it has computerized hourly backups.
It’s price noting that Basecamp is a bit gentle by way of time monitoring and budgeting.
You’ll be able to study extra about Basecamp by studying our Basecamp Challenge Administration Instrument Assessment.
ClickUp is highly-rated challenge administration software program that serves as a Smartsheet various due to instruments for collaboration, monitoring, reporting, and extra. Whereas Smartsheet’s views are relatively restricted, that isn’t the case with ClickUp, as you recover from 15 personalized views to visualise information, corresponding to calendar, Kanban, Gantt, field, checklist, and so forth.
Group members can collaborate via feedback in duties, tagging, and file sharing, and ClickUp’s time-tracking capabilities are additionally significantly better than Smartsheet’s. Add in activity checklists, 100-plus automation templates, tons of integrations, thoughts maps, and drag-and-drop performance, and a user-friendly interface, and you’ve got many causes to take a powerful take a look at ClickUp as a Smartsheet substitute.
Learn our ClickUp Challenge Administration Software program Assessment for extra data.
If in case you have a easy challenge to handle, Trello could suffice as your Smartsheet various. Trello’s user-friendly interface could also be supreme for Kanban followers, and you can begin utilizing its customizable and interactive playing cards with no use for onboarding. Organizing duties is straightforward sufficient due to color-coded labels, and drag-and-drop performance makes it simple to handle your boards.
Nonetheless, if you should handle extra advanced tasks, Trello could fall quick because it lacks the superior PM options that different options on this checklist provide.
You’ll be able to study extra by studying our Trello Assessment.